RCAny business
Receptionist
Answers the phone day and night, books and logs.
Builtest. 12 hrs a month back
$3k to $9kCustom · by proposal
Any business · Custom agent · by proposal
Field Intake
Voice notes, photos and forms into clean records. What happens on site lives in notebooks, voice memos and camera rolls, and reaches the system late or never.
Agent facts
Field Intake
Any business · Custom build
- Reads
- Voice notes, photos and forms from your field staff
- May change
- A structured record against the right job or site
- Never
- Decides pass or fail
- Approval
- A manager reviews every flag
- Written to
- The HubSpot record, every action, with a timestamp
- Run cost
- AI usage at cost, with a cap you set
- Off switch
- One toggle. Nothing is lost
An example run, start to finish.
Press replay to watch each step, and where a person approves.
- The work
- What happens on site lives in notebooks, voice memos and camera rolls, and reaches the system late or never.
- The agent
- Voice notes, photos and forms into clean records. It changes: a structured record against the right job or site.
- A person approves
- A manager reviews every flag.
VOICE NOTE + 6 PHOTOS"Unit 4, rear gate. Lock replaced, sensor realigned.
Camera 2 housing cracked, needs a new one.
About forty minutes all up."
Camera 2 housing cracked, needs a new one.
About forty minutes all up."
Written to the job record:
- Work done · lock replaced, sensor realignedRecorded
- Time on site · 40 minRecorded
- Follow-up needed · camera 2 housingFlagged
- Task created: manager review, photos attachedWaiting on a person
$3k to $9k to set up.
$175 to $300 a month to run, plus AI usage at cost, with a cap you set. All prices in Australian dollars, excluding GST.
How long until it is live?
Three to eight weeks, including testing on your real records and a pilot with a person in the loop.
What happens when it gets something wrong?
Anything that matters stops at a named person before it takes effect. Every action is written to the HubSpot record with a timestamp, so mistakes are visible and reversible, and one toggle switches the agent off.
Who approves its work?
A manager reviews every flag.
What does it need from us?
A HubSpot account on Professional or Enterprise, someone who knows the process today, and an hour to agree the rules: what it may touch, and what it must never do.
Agents that read the same record.
They share one HubSpot record, so each picks up where the other left off.
DFAny business
Support Deflection
Answers the question before it becomes a ticket.
Builtest. 20 hrs a month back
$750Prebuilt · buy now
PAAny business
Portal Agent
See, ask, act and pay inside your customer portal.
Builtest. 25 hrs a month back
$3k to $9kCustom · by proposal
Not sure it fits?
Answer six quick questions and Kat will tell you whether this agent belongs in your cart.